Documents Required For GST Registration - MohitECommerce

What are the Documents Required For GST Registration?

Documents--Required-For GST-Registration

GST falls under the category of indirect taxes imposed for the supply of goods and services in India. In simple words, VAT is charged at every stage of selling goods and services for local consumption. Consumers are transferred to the government by businesses paying the Goods and Services Tax (GST), which ultimately generates revenue for the government. GST made the state supply of products and services very easy. For all of the cases, you must know what are the “documents required for gst registration” If you want to get GST Number for your business.

According to a recent notice from the Central Council on Indirect and Customs Taxes, some suppliers of goods do not need to register with the GST if their annual sales are less than Rs.40 Lakhs. However, as an MSME owner, it’s always useful to know “how to register for GST” and it’s true that registration procedure is very simple process, as you may be in the service sector and laws may change at any time. You can also find updated additional information on the official website of gst.

For successful registration, you must provide the necessary supporting document or documents required for GST registration of individual, such as a PAN card, Aadhaar card, address details, additional information, etc. Certain suppliers or manufacturers may not have all the supporting document but they can get these first and proceed with the application. The registration procedure is very simple and does not take much time.

A. Why was GST implemented?

The Goods and Services Tax (GST) was adopted to improve tax collection at each access point and integrate the country through a single tax rate. By eliminating the long list of indirect taxes collected separately in states and centers, the Indian economy will also receive significant support.

The GST was put into effect after the government approved the four invoices: Compensation GST Bill, Integrated GST Bill, Goods and Services Tax Bill, and Union Territory GST Bill.

GST enhances the convenience of doing business and based on flexible tax standards established since July 2017. This single registration gst is benefitted to all the business owners. Thanks to Central Board bringing the gst in the nation and making the registration procedure very simple.

GST will reduce your interaction with tax officials and increase your independence as a business owner. This will financially improve your way of doing business, as you will not be able to pay large amounts for unethical tax practices to conduct your business. It also helps in outward and inward charge mechanism.

In addition, the previous financial obligations related to value-added tax, central state taxes, excise taxes, income tax, and other functions were demolished. Now this will allow you to save at least 32% of your income that you can lose as a producer by paying various taxes in the past. The Central Board has done good job in implementing gst in India. Any applicant who register for gst must be ready with Legal Name, bank pass book, authorised signatory, registered office address, legal ownership document, and all other mentioned documents. You should also note your application reference number after submitting the application. The application reference number can’t be changed once defined. The Time Limit is undefined in the application and Time Limit does not matter in the application process.

B. Who needs to obtain GST registration?

According to the Central Goods and Services Tax Act, 2017, a supplier of goods and services who makes a taxable supply with an annual turnover exceeds of over Rs.20 lakhs in a financial year, has to obtain GST registration. In some special category states as mentioned in the act, the annual turnover criterion is set at Rs.10 lakhs for a financial year.

Certain suppliers are not operating their business online and hence they do not apply for gst registration. However, if they apply for the same then they can avail many benefits through different government schemes. Also to note that the suppliers must be resident taxable person. Business registration is important for any business to showcase products and services to the users and you don’t need any qualifying degree for that. Your Legal name should be matched with your business niche. Legal name defines your store name or business name.

Any Casual taxable person who want to start an online business by selling products and services then they must acquire gst number for their business. Even if they are not making a huge turnover then also it is mandatory to do gst registration and get the GST registration number. There is no need of any rental agreement of store to submit on the e-commerce marketplace if you go online with them.

Business registration takes time and once all the documents are submitted it will then become easy for you. Company’s inward supplies and outward supplies must be in flow in regards to any online business.

C. GST for E-Commerce Businesses:


The Goods & Service Tax system in India is focused to simplify the entire taxation, especially for retail entrepreneurs and small businesses to create a great impact on the e-commerce industry. With the implementation of GST, there is a reduction in taxes for small businesses as all online sellers must register and pay GST. There is no need of any qualifying degree to proceed in online business.

The Eway Bill system also works very well in this industry. You don’t need to submit any Company Photograph or Association PAN card to the marketplace when doing an online business. Sellers must be aware of all the documents required for gst registration process so that they can enter true information regarding their online store and brand.

In addition, all businesses need to file a monthly return and pay taxes. Hence, gst registration procedure is very easy for the online sellers and there are many advantages of gst for Online Businesses. In e-commerce industry, the inward charge mechanism, reverse charge mechanism and outward charge mechanism operates differently. Sellers can get the Input Tax Credit as well for their products. In online business, you don’t need to show any Rent agreement Scanned copy for having an online store to any marketplace. It can be start from the home also. This is the big advantage for online service provider professionals. Majorly online service provider peoples are providing different forms of services from different locations. Users need to provide only the supporting document at the time of new GST registration. Your individual gst will be unique registered number which is assigned to you as per your PAN.

The Eway Bill works best in the Online business e-commerce sector. You can get the complete guide about e-commerce marketplace on different portals. Company registration is not mandatory to start an e-commerce business. Single registration gst is enough to have the online store on the Internet. The best part is online business can be start with even one Person Company.

The products can be state supply in a very convenient way. It can also be a reason for ease of business. The resident taxable person is all eligible for initiating an online business in India. If you want to deal with a big brand then you must acquire brand approval letter. It is not mandatory that the business must have more person company for brand approval authorization process. You must define your business entity in an e-commerce world.

There is not a fixed place of installing an online business. Hence, It can be run from anywhere. You can get the gst number for one state and proceed with it. The gst approval letter will be shown at any e-commerce portals when requested. It is not mandatory to have a current bank account at the initial stage. When your online business turnover exceeds the limit then you must apply for current bank account number as soon it reaches threshold limit. You must have knowledge about your aggregate turnover of your business. An aggregate turnover is different than actual turnover.

Let’s say you operate your business from Uttarakhand then you need to have gst number from the same State/UT. When you delivers your products or services to other state or city i.e. Puducherry, Manipur, etc. then IGST will be applied. But If your operating from Puducherry, Manipur same State/UT and sales occur within the same state then CGST and SGST will be applied.

E-commerce runs all working days. That means you can get many orders of your products and services. It should remain active on all working days. E-commerce is built for all types of users whether you are accountant person, commerce operators, Promoters/Director, tax collector, government department employee, etc. It is very easy to setup your online store without having programming knowledge. Any Local company or foreign companies have their own Promoters/Director. You should be very capable of your e-commerce work to them. It is very easy to share analytics of marketing and sales data to them after developing store. The Corporate Affairs have to be very strong in Online world.

E-Commerce sellers msut be aware of their inward supplies, outward supplies and threshold limit transactions. At the time of Invoicing It is also important to mention the reverse charge on products and services to the users. There are many parameters you should be focused in an online business. The Association PAN card must be correct and presented whenever requested.

D. List of documents required for GST registration:

Registration under GST requires a series of documents depending on the nature of the business. This article will complete guide you with the list of documents that are required for GST registration for various businesses like, Sole Proprietorship, Partnership, Private or Public limited, HUF, Society, etc. This required documents must be authenticated in the application. You must visit relevant page for each type of application.

1. In Case of Sole Proprietorship / Individual:

· Photo of sole proprietor
· PAN card and Identity Proof (Aadhaar card) of the Individual
· Cancelled cheque or bank statement or first page of the bank passbook
· Signatory Address proof of office:
a. Own office: a print document of electricity bill copy/water bill/municipal khata copy/ landline bill/owned property tax receipt not shared property
b. Rented office: Rent agreement and No objection certificate (NOC) from the owner.

2. In Case of a Partnership Firm or LLP:

· PAN card of partnership firm and designated partners
· Photograph and Identity Proof (Aadhaar card) of all the partners
· Partnership deed
· Bank statement or canceled cheque or first page of the bank passbook
· Signatory Address proof of Principal place of business and additional place of business:
a. Own office – a print document of electricity bill copy/water bill/municipal khata copy/ landline bill/ property tax receipt not shared property.
b. Rented office – Rent agreement and No objection certificate (NOC) from the owner
· Board’s resolution
· Registration Certificate of the LLP
· Proof of appointment of authorized signatory- letter of authorization

3. In Case of a Private Limited or Public limited company:

· PAN card of company and directors
· Registration Company Certificate
· Photograph and Identity Proof (Aadhaar card) of all Directors
· Signatory Address proof of Principal place of business and additional place of business:
a. Own office – a print document of electricity bill/water bill/municipal khata copy/ landline bill/ property tax receipt
b. Rented office – Rent agreement and No objection certificate (NOC) from the owner
· Memorandum of Association (MOA) and Articles of Association (AOA)
· Bank statement or crossed cheque or first page of bank passbook
· Board’s Resolution
· Proof of appointment of authorized signatory- letter of authorization

4. In Case of a HUF:

· PAN card Document of HUF
· Photographs and Identity Proof like (Aadhaar card) of Karta
· Signatory Address proof of Principal place of business and (APOB) additional place of business:
a. Own office – a print document of electricity bill/water bill/municipal khata copy/ landline bill/ property tax receipt
b. Rented office – Rent agreement and No objection certificate (NOC) from the owner
· Bank statement or crossed cancelled cheque or first page of bank passbook
· Proof of appointment of authorized signatory- letter of authorization

5. In Case of a Society/Trust/ Club:

· PAN card document of society/trust/club and of promoters/partners
· Registration certificate document
· Photographs of promoters/partners
· Bank account details- a copy of the cancelled cheque or bank statement
· Address proof documents of registered office :
a. Own office – a print document of electricity bill/water bill/municipal khata copy/ landline bill/ owned property tax receipt
b. Rented office – Rent agreement document and No objection certificate (NOC) from the owner
· Proof of appointment of authorized signatory document
· letter of authorization document

Every application or registered person for GST registration process requires the Digital Signature of class 2. Authorized person to sign the GST registration form, need to make sure that they possess Digital Signature before starting the application process. The required documents of business entity have to be correct. Whether they submit driving license copy/pan card copy/ Aadhar card copy, valid Rent / Lease Agreement etc. it should be always correct. The driving license copy is not all the time they will ask for. You must consider this Documents Checklist for new gst registration application.

E. Who Should Apply To GST?

If you provide domestic services or branded services with annual sales of more than Rs.20 lakh intra-state good service provider with annual revenues of more than Rs.40 Lakhs, you must register for GST. In addition, domestic suppliers must register with the GST. The registered person must have required documents with them. The gst will be submitted to state government and central government.

It is important that companies register to obtain legal authorization to provide goods and services.There are some other situations where registration form is required for branded services also. Here are some cases where the gst registration documents size is mandatory:

  • Interstate supplier
  • e-commerce
  • Taxable person
  • Companies that sell their products on e-commerce sites.
  • Who does not reside in the place of business
  • Companies that sell the services of other service provider who are also their partners.
  • Who delivers the goods on behalf of someone else.
  • You can stay abreast of government policies to stay in the game.

When you get the gst number then It must have a gst state code in it. It will provide details about a particular state in which gst number was generated. The state government gst can be counted as CGST and SGST. You don’t need to carry many physical documents at the time of gst application.

F. GST Application Process:

The central Government of India has facilitated the gst registration process through an online common portal. Once all the ownership documents are ready, the applicant can perform the process of registration through GST portal on relevant page with provided Documents Checklist. The ownership document have to be verified by an owner. As per the CGST act, below mentioned are the steps for registration type:

Step-1: Login to the GST portal ( and click on the Services tab -> Registration > New Registration.


Step-2: Fill in the various user credentials such as email ID, address, PAN etc., after selecting the New Registration option. On successful completion of the required information, the OTP verification page will display. Complete the email and mobile verification by entering the one time password. Post OTP validation, the system will generate a Temporary Reference Number (TRN) that is used to access the registration type application.


Step-3: In this step, the applicant needs to furnish all the required information along with specified ownership documents under various tabs (Business Details, Promoters/Partners, Principal Place of Business, Details of Goods & Services) in Part B of FORM GST REG-01 application using the TRN.


Step-4: Finally, verify all the details filled in the application and select the verification checkbox. Now, duly sign the application using E-Signature or Digital Signature Certificate. Primary Authorized Signatory is needed after the changes have been done.


Step-5: On successful completion of the above mentioned steps, an Application Reference Number (ARN) is generated via email and mobile registered number to the applicant. ARN can be treated as an acknowledgment issued in FORM GST REG-02 and can be used to check the application status. The applicant would receive GSTIN and GST registration certificate within 7 days of ARN generation. One can easily check the gst registration type status by logging into the GST Panel Dashboard. There is no need to submit any physical documents in the gst application process.

Step-5-gst registration status

G. Impact of Goods & Service Tax in India:

Goods & Service Tax (GST) reform in India has not only harmonizing the tax base and administration procedures for small businesses, but it has also minimized the inter-state competition. When you use the old tax system it become more complicated to sell products across the state. Which simply meant low growth opportunities for small businesses.

With Goods & Service Tax (GST) enforcement, retail entrepreneurs have the option to sell in their own state as well as in other states, without worrying about multiple taxes. As a result, it is easier to start ecommerce business in india and around the world.

In addition to this, it allows for easier reporting and better tax credits for e-commerce businesses. Goods & Service Tax (GST) has definitely opened new markets for the e-commerce industry and created an overall positive impact. The best part about online e-commerce business is that It can be initiated without a rental agreement.

H. Brief Overview of the Important Documents Checklist:

  1. Applicant and business PAN card: the first in the list of GST registration documents is the company PAN (permanent account number), accredited signatories/applicants (Directors / Partners / Proprietor) and valid Rent / Lease Agreement
  2. Contact details and valid e-mail address: a valid mobile phone number and signed e-mail address for the primary signature must be provided when registering with GST.
  3. Proof of business place: the main place of the business is the head office in the country where the taxpayer is active or where company books and documents are kept.
  4. Have the following documents to hand as supporting documents for GST registration:
    Any evidence that the ownership of the building gives, such as the last tax receipt for the building, a municipal Khata copy or a copy of the electricity bill.
    – A copy of the valid Rent / Consent letter / Lease Agreement
    – For each additional place of the business in the country, proof of such additional places of business which can be a fixed place.
  5. The bank account registered number is valid in India: you must specify the details of bank accounts used when doing business. You can enter details of up to 10 bank accounts. You must also enter an Indian Financial System Code (IFSC) for the same bank and branch.
  6. Other documents required to register GST:
    List of goods and services
    Proof of appointment authorized to sign (Letter of Authorization or a copy of the decision of the board)
    Photos of authorized signatories (soft copy) or Primary Authorized Signatory.
    It is important to have a digital signature (Class 2 digital signature) in the case of companies and LLPs for the person authorized to sign the GST request
    Proof of registration – Certificate of incorporation (for the company)
    Other details of registration of regulatory authorities, such as corporation tax, and any licensing information from the government

What happens if you don’t register and don’t pay GST?

You have to pay a fine of 10% of the amount of the tax but subject to a minimum of Rs.10,000 if you do not register and pay the GST. If you intentionally withhold GST payments, a tax of 100% penalty will be imposed on the amount of the tax.

It is very important to have GST registration number for a particular business. You can get Input Tax Credit as well as many benefits through gst. Any Casual taxable person can afford to have a gst number for starting a new business. They can visit the common portal of gst and apply for the same. At the time of application, you don’t need to submit any Company Photograph or any other documents which are not asked. Just provide the requested document and get the gst number with ease.

Different service provider having different background of work have to pay the gst wih the defined service gst rates. So, service provider keep all the charges along with gst in considerations that they offer to users.

Final Thoughts

When you have all the documents necessary to register for a GST, you can follow the process to comply with the law. As an MSME owner, keep in mind that you can get financing quickly with certain important documents. For example, you can get unsecured financing of up to Rs.30 lakh with a Bajaj Finance MSME loan by submitting documents such as company certificate or Certificate of incorporation, KYC documents, financial statements, and a passport photo. With this loan, you can fill working capital gaps, Hire employees, Buy inventory and extend the delivery or supply cycle. Company registration is most important in all of the cases.

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